Medical Document Imaging Software

Medical NetFile Manager makes the transition to electronic record keeping incremental, easy and affordable
 

Today, more than ever, information spans across many different formats including paper documents, digital images, microfilm, digital x-ray images, video streams, e-mail and many other file formats. Most practices are considering the transition to some type of electronic or paperless medical record, but are unsure of the best direction to take.
NetFile Manager has been developed specifically to meet the rigorous demands of controlling patient information and medical records, coordinating the management of file folders, inactive records, digital images and electronic forms.

NetFile Manager allows you to migrate to electronic or paperless medical records at the pace that works for your office, whether you choose to utilize both paper and electronic records or you choose to replace paper-based methods with electronic forms and computerized records.

Medical record automation increases efficiency and profitability by reducing the cost of managing medical practices, and allows practices to grow and see more patients without incurring additional labor expenses.

We can provide your practice with the tools and flexibility that you need to build the right medical records solution that works best for you and your requirements. Over time, using NetFile Manager your practice can transition its physical forms and filing system to a completely electronic or paperless medical record when it makes sense for your practice.

• NetFile Manager can blend with or replace paper-based medical records
  Incoming documents can be scanned for computer retrieval, so they do not have to be retained in a paper format

• Forms used in the practice are converted to electronic forms to eliminate the need for -- and cost of -- purchasing pre-printed forms

• Electronic forms are then auto-populated with patient data and processed by computer to eliminate the expense of handling printed forms and documents

• Lab reports, transcriptions, etc, can be routed to physicians or staff as electronic images and task messages attached to manage a workflow process

• Update Master Sheets and patient medication histories from dictation or data entry

• EOBs can be scanned and instantly retrieved by typing in a batch number or patient name, making retrievals and supplemental claims fast and easy

• File folder records can be tracked using bar codes to locate files wherever they travel within an office or among multiple offices

• Tracks and logs all access of patient information for HIPAA compliance

EOB Module

The EOB module provides you with a simple method of improving and automating the way you manage EOB’s and process secondary insurance claims. Simply scan the incoming EOB’s and the system automatically indexes the records for instant access. Search by batch # or patient name and automatically retrieve the exact page you need.

• Batch scan all EOB documents without manual data entry with graphic pad or laptop

• Automate indexing by batch number or patient name for instant look-up

• Electronically "white-out" unnecessary patient data from EOB pages

• Print and mail -- the entire process takes only seconds

• View the demo to hear how one medical practice is saving in excess of $50,000 per year using our NetFile Manager EOB Module!

Lab Management Module

The NetFile Manager lab results workflow program automates the lab reporting process, significantly reducing the cost of processing lab reports and the margin for error, while producing a digital archive for storage and retrieval.

• Labs are ordered and pending orders recorded in NetFile Manager manually or by a data feed from a lab application. Orders are dated and delays reported.

• Pending orders are loaded into NetFile Manager, enabling users to attach results by scanning paper documents or attaching electronic data received from a lab company.

• Returned lab results are assigned to a pending order and electronically routed to appropriate users along with a task message, instructing them to take some action relating to the lab results. A form letter can be created and emailed or mailed (with a copy or digital image of the lab report) to a patient or referring physician.

• Results are auto-archived into the patient's online and/or physical medical record.

Managing lab results is a costly and potentially error-prone process, because these steps require significant labor and extensive coordination, and there can be lapses or delays in the time between ordering lab work and reporting the results. NFM seamlessly manages lab report management, saving time and money, while reducing errors and delays.

Workflow Module

Many applications require multiple decision points and the ability to share documents among many users to complete tasks, processes, and procedures. Attempting to accomplish these types of activities with manual paper based systems can be very labor intensive, prone to error, and lack accountability. The NetFile Manager workflow module streamlines collaboration and accelerates the completion of critical business tasks which equates to increased operational efficiencies and reduced costs.

Typical applications that benefit from the NetFile Manager workflow include:

• Vendor invoice processing

• HR hiring processes

• Medical transcription approvals

• Lab results routing

• Remote coding applications

• Loan approval processes

Workflow Basics

In each of these applications routing rules are configured which include the route each documents takes upon entering the workflow based on index data. At each step in the workflow decisions are made which determine the next step in the process. At each step users have the ability to create notes that travel with the document as it is processed.

 Users are assigned tasks that need to be completed and are notified of the task via email and with an entry in their task list.

Documents can enter a workflow either as a result of scanning the document, importing of application documents, the creation of an e-form, or through manual assignment.
 

The Workflow Advantage

NetFile Manager workflow allows you to control operational costs, creates employee accountability, and increases your organizations scalability.

• Automatically distributes work to specific users or groups

• Forwards documents through successive work steps without delay

• Allows documents to be prioritized based on certain user-specified criteria

• Allows tasks to be completed and authorized by specific users

• Provides a process for load balancing work

• Provides a quality control process

Master Sheet Update: Workflow Process

Most practices have certain forms within the medical record that are most frequently accessed and used when seeing patients or responding to phone inquiries. Progress Notes, Medication Histories, Lab Reports, and other forms, depending on the practice and the specialty, are commonly accessed and updated. Rather than using paper documents, retrieving pages, updating master sheets and reassembling and refilling records, high activity forms can be converted to electronic forms for retrieval and processing by computer.

Master Sheets are configured as electronic forms, allowing a medical office to search on the computer for a specific patient and then view these high activity forms. Using special electronic forms technology ensures that their information on a form cannot be changed, so that all patient information meets archival standards, but the forms can be added to and then saved as an updated form with new patient information.

In addition, a Master Data Input Sheet can be established for transcribing dictation into a single, fast, easy to use computer document, and information for multiple patients can be entered as a single batch into the single form. NFM will automatically cut and paste the patient information for each respective patient onto the appropriate Master Sheet.

Dicom Radiation Images

Many practices need the ability to store and retrieve x-ray images as part of the medical record and patient history. NetFile Manager incorporates state-of-the-art DICOM imaging to enable the capture, storage and retrieval of diagnostic quality radiology images.

From within the electronic medical record, x-ray images can be stored with indexing information overlaying the image, and even allows the viewing of ‘moving’ images (such as a beating heart). By blending x-ray images with electronic forms, digital images, application documents, digital photographs and videos, NetFile Manager provides a complete electronic medical record solution.

File Tracking Module

Everyone within an organization needs to access certain records and process work. NetFile Manager gives every user the ability to request and route records, files, documents and tasks, while bar code reader and tracking the location of active and inactive records used to perform work functions, whatever media they may be. The location of a file or the user in possession of that file is always known and recorded.

With the NetFile Manager tracking module, everyone knows where every file/document is at all times and what tasks and workflow they are required to perform. Users and information are linked real-time, using computerization and bar code technology to manage the flow of information and tasks throughout the organization.

In addition, NetFile Manager generates reports on demand. Available reports include file activity or inactivity, pending file requests, user log in and many others. Reports help users maintain superior audit procedures, manage information and comply with HIPAA regulations.

HIPAA Compliance

Everyone within an organization needs to access certain records and process work. NetFileManager gives every user the ability to request and route records, files, documents and tasks, while bar code reader and tracking the location of active and inactive records used to perform work functions, whatever media they may be. The location of a file or the user in possession of that file is always known and recorded.

With the NetFileManager tracking module, everyone knows where every file/document is at all times and what tasks and workflow they are required to perform. Users and information are linked real-time, using computerization and bar code technology to manage the flow of information and tasks throughout the organization.

In addition, NetFileManager generates reports on demand. Available reports include file activity or inactivity, pending file requests, user log in and many others. Reports help users maintain superior audit procedures, manage information and comply with HIPAA regulations.

The ASP Advantage: Why Offer an ASP Solution?

You enjoy all the advantages of a complete records management system without the upfront capital investment. With the on-demand, ASP model, you get all the benefits of a unified, scalable solution without the high costs, risks and complexity normally associated with records management software.
As an outsourced solution provider, we assume all the responsibility of performance, upgrades and maintenance. Your solution is running on our state-of-the-art infrastructure, which is continuously upgraded.
Subscribing to our ASP service allows you access to the NetFile Manager application, our redundant infrastructure and technical support staff. The data center is co-located within a class carrier facility, which provides you access to multiple telecom carriers, redundant power sources and world-class security.
 

Install NetFile Manager At Your Office Or Download It From Our Data Center

NetFile Manager is software that enables health care practices to transition to electronic or paperless medical records by installing the software on your own computers/network, or by accessing data from our secure Data Center. Many offices prefer to utilize the NFM data center, because it provides access to patient information and medical records from anywhere a physician may be, or for any third party given access, at any time that information is needed.

Because this is an outsourced ASP method of implementing NFM, the practice essentially eliminates capital costs and technology risk. Either way, NetFile Manager provides everything that you need with pricing that works within your budget.

To see NetFile Manager in action call us today to view a live demo or we can schedule a webex demo to view from your office computer.

Superior Customer Service

At Performance, we deliver more than quality office furniture solutions -- we deliver superior customer service.

Give us a call at (402) 896-9400 or (800) 913-9015 and you’ll receive the personalized attention of an experienced CSR you can call at any time, with any questions.

Our representatives lead a team of professionals who will work with you and take the necessary time to ensure that you end up with furniture solutions that are innovative, as well as a good fit for your company.